GET INVOLVED at RHYTHMS ON THE RIO
VOLUNTEER
VOLUNTEER at Rhythms on the Rio
A Great Big Thanks to all the Volunteers making this Festival possible.
The Rhythms festival is run by a 100% volunteer staff without whom this festival would not be possible.
All volunteers will receive free admission to the festival and gratitude from all of us on the board.
In return, we ask that you volunteer a minimum of 8 hours and pay a deposit that will be returned after your volunteer hours have been completed.
**NEW IN 2024!! In order to ensure an easy and smooth check in and festival for all volunteers, we have created a new “volunteer ticket” on our ticketing site. Once you confirm your shifts on Sign Up (see Application below), you will receive an email with instructions on how to pay your deposit and claim your ticket. The deposit for each volunteer is $100 and will be promptly returned after shifts are completed.**
There is a job for every ability.
STREET TEAM
Join the Rhythms on the Rio Street Team
Want to get involved? We’re in search of outgoing friends to help spread the word.
Poster, flyer and online/digital efforts are compensated with guest list comps, festival merch & other perks. Fill out the application for an opportunity to promote Rhythms on the Rio Music Festival.
Send an e-mail with questions to info@blackspymarketing.com
SPONSORS
Be a SPONSOR of Rhythms on the Rio
Sponsors are an important element in the continuation and growth of our events.
As a benefit festival operated by a non-profit organization, Rhythms on the Rio is a terrific location for name placement.
There are many areas available for sponsorship opportunities. Contact jason@gonutsmarketing.com to inquire and learn more.
VENDORS
We are no longer accepting vendor applications for 2024.
VENDOR REGULATIONS & GUIDELINES
The following is a list of rules and regulations that you agree upon, as a vendor. If you choose NOT to comply with these guidelines, you will be asked to leave the festival site without a refund.
Fees
- Food Vendors (commercial sales, subject to a $600 booth fee)
- Goods Vendors (commercial sales, subject to $300 booth fee)
- Sponsor Booths (free of charge to contributing sponsors over $1,000)
General Vendor Space & Location Information
All vendors must arrive at the site for setup no later than 2:00 PM on Friday, August 2, 2022. Earlier is fine.
Please contact Vendor Coordinator in advance regarding your estimated time of arrival.
All vendors must participate for the full 3 days of the festival.
Each vendor space is limited to an area of approximately 10′ X 10′. Placement of vendors in the designated vendor areas is at the sole discretion of ROTR staff.
The vending area will be segmented into various areas as described above (Food, Goods, Sponsor, NFPOs), plus a beer garden. The food vendors will be located near the beer garden, but access to the beer garden will be controlled to prevent underage drinking and to control alcohol. We will place your food booth within the limits of our food court area. We will NOT provide a tent, tables, service counters, storage units and/or any other equipment for the sale of your products.
We do not guarantee sales at your booth and we reserve the right to change vendor locations without notice in accordance with changes that are made to the grounds.
The space listed on the enclosed confirmation is the only space allotted to you. If you need additional space at set-up, you must contact the Vendor Manager who will contract the additional space to you. (based on availability). You will be required to pay for the space prior to the opening of the show.
Vendors are responsible for constructing, furnishing, lighting, maintaining and removing their booth materials, leftovers and trash. Vendor booths must have:
- An attractive, professional, well-maintained appearance
- Professional-looking signage – no neon or flashing lights
- Three sides and a protective wind and rain-resistant roof (trust us, you WILL want this)
Vendors will be allowed to bring their vehicle and trailer into the grounds near the vendor area for check-in, setup and take down. However, vendors will be required to park their vehicles away from this area for the duration of the festival.
Fire Safety
Each food vendor is required to have a CLASS K fire extinguisher in their booth, at all times, as required by the local Fire Department. All vendors must provide their own fire extinguisher and tie-downs for any propane tanks.
Weather
Vendors should prepare for any type of weather, particularly wind and afternoon thunderstorms. On rare occasions, late afternoon thunderstorms and winds can be extreme.
Power
You will be required to provide for your own electrical needs. No power is available on site. Generators are required by each exhibitor to provide for their own lighting and to operate your equipment
FOOD VENDORS – Power is available – please note your needs in the vendor application.
If you don’t require power, please note that on Friday, Saturday, and Sunday nights, it will be dark for the last 1 ½ to 2 ½ hours of the festival day so you should bring battery powered lanterns to light your booth during those hours.
Vendors will need to furnish their own interior and exterior lighting. All electrical equipment, including power strips and extension cords, must be grounded and rated for outdoor use. Vendors should bring electrical tape with them to waterproof connections.
Pets
Pets are NOT allowed at any time during the festival. This includes set-up and tear-down. Pets are allowed ONLY in the camping area.
Insurance
All outside food vendors are required to have a minimum of $1,000,000 liability insurance on their booth. A copy of your insurance certificate specifically evidencing Rhythms on the Rio and coverage for the dates of August 5, 5, 6, 2023 is required as part of the application process. If you do not currently have insurance, you must purchase insurance and provide us with such documentation by the materials deadline. If a policy will be up for renewal between the time an application is submitted and dates of the festival, vendors must supply proof of current insurance before being admitted to the festival site.
Sponsorship and Products
Sponsors are an important element in the continuation and growth of our events. Specific sponsorships also include exclusive product availability. Some things that are exclusive to sponsors but are not limited to: beer, and bottled water. Approval for vending space is based upon the products listed on the information form. These products are approved in accordance with our respect toward variety and sponsorship agreements. Vendors will not be able to sell products that are in conflict or competition with sponsor products. We reserve the right to remove ANY item from the grounds that has not been listed as an item to sell.
Exclusivity
Vendors are not granted exclusivity on any products unless specified in writing by Rhythms on the Rio. As a vendor you will not be allowed to use any event name, logo, entertainers name, images, dates or make any reference to the festival or convert information directly or indirectly.
Product Restrictions
No glass containers or carry-in alcohol are allowed in the performance areas on the festival grounds. The South Fork Music Association will be the sole purveyors of alcoholic beverages – beer and wine – and the Rhythms on the Rio logo merchandise at the festival. Vendors should adjust their product lines accordingly.
Acceptance is based on the understanding that vendors will sell only those items listed on their applications. Additional items may not be sold without our express consent.
Sales Taxes
Vendors must have either a general Colorado Sales Tax License or a Colorado Single or Multiple Event Sales Tax License.
Sanitation, Garbage, Grease, Water, and Ice
All vendors are responsible to dispose of their garbage and grease. Any vendor leaving garbage will be billed for its removal. Ice will not be provided or sold to vendors. Ice storage units will not be provided. Potable water will not be provided for vendors. You are responsible for providing adequate water for all cooking, cleaning, hygiene, and personal consumption. Food booths should dispose of all slop and grease in appropriate containers. This type of waste is deemed hazardous, and therefore we ask that you DO NOT dump any of it in the regular trash containers or on the ground. Vendors found dumping waste on the ground will be shut down immediately for the remainder of the event. Vendors are responsible for disposing of this waste themselves in an appropriate way. Dumpsters will be on site for the disposal of ordinary, non-hazardous trash.
Festival Performance Hours
We ask that vendors be open during festival performance hours. These hours are:
Friday, August 4: 3:00 PM – 10:30 PM
Saturday, August 5: 10:00 AM – 11:00 PM
Sunday, August 6: 10:00 AM – 7:30 PM
If you find that you are unable to be open continuously during these hours, please get approval for the hours you plan to be open from the Vendor Coordinator before submitting your application.
How to apply
To apply for space at the festival, vendors should complete the Festival Vendor Application & Agreement form.
Mail the completed form, appropriate support material and your check payable to the South Fork Music Association to the address below. In order to be considered, applications must be received in the SFMA office by August 1st, 2023. Please note that checks will be cashed only from those who are accepted as vendors.
Security and Liability
The SFMA & Rhythms on the Rio provides general grounds security throughout the entire weekend of the event but it is not responsible for damage to, loss, or theft of property belonging to an exhibitor, his agent, employees, business invitees, visitors or guests. Each exhibitor will carry its own appropriate insurance. Exhibit materials should be packed away and secured each night. Vendors agree to protect, save, and hold Rhythms on the Rio and/or any person, corporation or organization for whom Rhythms on the Rio contracts with forever harmless for any and all damages or charges imposed for violations of any law or ordinance, whether occasioned by negligence of the exhibitors or those holding under the exhibitor.
All exhibitors shall at all times protect, indemnify, save and hold the South Fork Music Association, Rhythms on the Rio and/or any person, organization, or corporation for whom Rhythms on the Rio contracts with foregoing harmless against and from any and all losses, costs(including attorneys fees), damage, liability, or expense arising from or out of or by reason of any accident or bodily injury of other occurrences to any person or persons, including the exhibitor, its agents, employees, and business invitees, which arises from or out of or by reason of said exhibitor’s occupancy and of the exhibition premises or a part thereof.
The decision of Rhythms on the Rio shall be accepted as final in any disagreement between vendors or in the decision to remove from the show without refund any exhibitor or his/her representative performing an act or practice which, in the opinion of Rhythms on the Rio is objectionable. All matters not covered in this agreement are subject to the decision of Rhythms on the Rio. If legal action must be taken, vendors will incur all legal fees.
Your Application can be submitted to: SFMA1@live.com
Rhythms on the Rio is hosted by the South Fork Music Association.
SFMA is a volunteer and non-profit organization that provides musical instruments and lessons, free of charge, to children throughout the San Luis Valley.
Images on this website provided by Scott Seifert Photography and Festy GoNuts.
Contact: SFMA1@live.com