Vendor Rules, Regulations, & Guidelines
Thank you for your interest in serving as a vendor at the Rhythms On The Rio Festival. We feel that vendors who sell quality products will make our festival immeasurably more enjoyable for our attendees, and provide great benefit to our vendors as well.
The following is a list of rules and regulations that you agree upon, as a vendor. If you choose NOT to comply with these guidelines, you will be asked to leave the festival site without a refund.
Fees for your food/beverage vendor space for all three days is $125 (per 10’ x 10’ area).
Once your application is submitted, you may not withdraw after July 1.
General Vendor Space & Location Information
All vendors must arrive at the site for setup no later than 2:00 PM on Friday, August 5, 2022. Earlier is fine. Please contact Vendor Coordinator in advance regarding your estimated time of arrival.
All vendors must participate for the full 3 days of the festival.
Each vendor space is limited to an area of approximately 10′ X 10′. Placement of vendors in the designated vendor areas is at the sole discretion of ROTR staff.
The vending area will be segmented into various areas as described above (Food, Goods, Sponsor, NFPO’s), plus a beer garden. The food vendors will be located near the beer garden, but access to the beer garden will be controlled to prevent underage drinking and to control alcohol. We will place your food booth within the limits of our food court area. We will NOT provide a tent, tables, service counters, storage units and/or any other equipment for the sale of your products.
We do not guarantee sales at your booth and we reserve the right to change vendor locations without notice in accordance with changes that are made to the grounds.
The space listed on the enclosed confirmation is the only space allotted to you. If you need additional space at set-up, you must contact the Vendor Manager who will contract the additional space to you. (based on availability). You will be required to pay for the space prior to the opening of the show.
Vendors are responsible for constructing, furnishing, lighting, maintaining and removing their booth materials, leftovers and trash. Vendor booths must have:
- An attractive, professional, well-maintained appearance
- Professional looking signage – no neon or flashing lights
- Three sides and a protective wind and rain resistant roof (trust us, you WILL want this)
Vendors will be allowed to bring their vehicle and trailer into the grounds near the vendor area for check-in, setup and take down. However, vendors will be required to park their vehicles away from this area for the duration of the festival.
Each food vendor is required to have a CLASS K fire extinguisher in their booth, at all times, as required by the local Fire Department. All vendors must provide their own fire extinguisher and tie-downs for any propane tanks.
Vendors should prepare for any type of weather, particularly wind and afternoon thunderstorms. On rare occasions, late afternoon thunderstorms and winds can be extreme.
You will be required to provide for your own electrical needs. No power is available on site. Generators are required by each exhibitor to provide for your own lighting and to operate your equipment
If you don’t require power, please note that on Friday, Saturday, and Sunday nights, it will be dark for the last 1 ½ to 2 ½ hours of the festival day so you should bring battery powered lanterns to light your booth during those hours.
Vendors will need to furnish their own interior and exterior lighting. All electrical equipment, including power strips and extension cords, must be grounded and rated for outdoor use. Vendors should bring electrical tape with them to waterproof connections.
Pets are NOT allowed at any time during the festival. This includes set-up and tear-down. Pets are allowed in the camping area.
All outside food vendors are required to have a minimum of $1,000,000 liability insurance on their booth. A copy of your insurance certificate specifically evidencing Rhythms on the Rio and coverage for the dates of August 5, 6, 7, 2022 is required as part of the application process. If you do not currently have insurance, you must purchase insurance and provide us with such documentation by the materials deadline. If a policy will be up for renewal between the time an application is submitted and dates of the festival, vendors must supply proof of current insurance before being admitted to the festival site.